ChatGPT Prompts for Emailing a Decision-Maker (That Actually Get Responses)

Decision-makers don’t read sales emails—unless you give them a reason to.

They’re busy, overloaded with messages, and ruthless with their inbox. If your email doesn’t:

• Grab attention in 3 seconds – It’s ignored
• Show immediate value – It’s deleted
• Make responding easy – It’s forgotten

With ChatGPT-powered prompts, you can craft short, direct, and compelling emails that break through the noise and drive action.

1. The "No Fluff" Email (Respects Their Time)

A C-level decision-maker doesn’t want a sales pitch—they want a business case.

💬 ChatGPT Prompt:

Write a 30-second email to a busy decision-maker that gets straight to the value and asks for a meeting.

Example Email:

Subject: [First Name], quick idea for [Company]

Hi [First Name],

I’ll keep this short.

We recently helped [Similar Company] increase [Key Metric] by [X%] in [Timeframe] using [Solution].

Would you be open to a 10-minute call to see if this could work for [Company]? Let me know, or grab a time here: [Insert Scheduling Link].

Best,
[Your Name]

2. The “Industry Insight” Email (Position Yourself as an Expert)

Decision-makers respect thought leaders—not salespeople.

💬 ChatGPT Prompt:

Write a sales email that opens with an industry trend or surprising statistic to grab a decision-maker’s attention.

Example Email:

Subject: [Industry] leaders are fixing this in 2024

Hi [First Name],

Did you know that [X% of companies in Industry] are struggling with [Pain Point]?

We’ve helped [Similar Company] fix this by [Solution]—leading to [Key Result]. I’d love to share how they did it and see if it’s relevant for [Company].

Would a quick 15-minute chat next week be useful?

Best,
[Your Name]

3. The "Mutual Connection" Email (Instant Credibility)

If you share a connection, use it—trust is built instantly.

💬 ChatGPT Prompt:

Write a sales email that references a mutual connection or shared experience to build instant trust.

Example Email:

Subject: [Mutual Connection] suggested we connect

Hi [First Name],

[Mutual Connection] mentioned that we should connect.

We recently worked with [Similar Company] to solve [Pain Point] and saw [Key Result]. Given your role at [Company], I’d love to share how this could work for you too.

Would you be open to a quick 15-minute chat next week?

Best,
[Your Name]

4. The "One-Question" Email (Simple & Hard to Ignore)

Instead of pitching, ask a thought-provoking question.

💬 ChatGPT Prompt:

Write a one-question sales email that gets a decision-maker thinking and encourages a reply.

Example Email:

Subject: Quick question, [First Name]

Hi [First Name],

How is [Pain Point] affecting [Company] this quarter?

We’ve helped teams like [Similar Company] fix this by [Solution]—leading to [Key Result]. If this is on your radar, I’d love to share what’s working for others.

Open to a quick chat next week?

Best,
[Your Name]

5. The "Bullet-Point Email" (Perfect for Skimmers)

Busy executives don’t read paragraphs—they skim bullet points.

💬 ChatGPT Prompt:

Write a sales email that presents the business case in three bullet points so it’s easy to skim.

Example Email:

Subject: [First Name], quick summary for you

Hi [First Name],

I know you’re busy, so here’s the TL;DR:

• [Industry Challenge] is costing companies [X% in lost revenue/productivity]
• We helped [Similar Company] reduce this by [X%] in [Timeframe]
• If this is relevant for [Company], I’d love to share insights

Would a 10-minute call next week be useful? Let me know what works.

Best,
[Your Name]

6. The "Final Nudge" Email (If They Haven’t Responded)

If they’ve opened but not replied, a gentle nudge works best.

💬 ChatGPT Prompt:

Write a polite, final follow-up email that encourages a response without feeling pushy.

Example Email:

Subject: Should I close this out, [First Name]?

Hi [First Name],

I know things get busy, so I just wanted to check in one last time. If [Pain Point] is still a priority, I’d love to share insights on how we’ve helped companies like [Similar Company] solve it.

If not, no worries—just let me know, and I won’t follow up again.

Best,
[Your Name]

7. The “Unexpected Hook” Email (Breaks the Pattern)

Every sales email sounds the same—so do the opposite.

💬 ChatGPT Prompt:

Write a sales email that uses an unexpected or bold opening to grab a decision-maker’s attention.

Example Email:

Subject: This is not a sales pitch, [First Name]

Hi [First Name],

I know your inbox is full of sales emails. This isn’t one of them.

I just wanted to send over one quick insight: [Industry Trend or Stat]. This is changing how companies like [Similar Company] are approaching [Problem].

If this is relevant for [Company], happy to share more. If not, no worries—I’ll disappear.

Best,
[Your Name]

Final Thoughts: How to Email a Decision-Maker & Get a Response

• Be brief – 50-125 words MAX
• Make it about THEM – Not your product, their goals
• Create curiosity – Give just enough to spark interest
• Make responding effortless – Simple yes/no CTA

Want more responses from decision-makers?

Start using these AI-powered email prompts today and turn cold emails into warm conversations!