ChatGPT Prompt for Crafting a Hyper-Personalized Cold Email

A generic cold email won’t get you the responses you want. If you want to stand out in a crowded inbox, your email must feel like it was written specifically for the recipient.

Hyper-personalization means going beyond just using their first name. It involves referencing their industry, company news, challenges, mutual connections, and even their recent online activity to make the message highly relevant.

With ChatGPT-generated full email prompts, you can craft tailored cold emails that grab attention, engage your prospect, and drive higher response rates—at scale!

1. Personalizing Based on LinkedIn Activity

If your prospect is active on LinkedIn, referencing their latest post, comment, or achievement can be a great conversation starter.

💬 ChatGPT Prompt for Full Email:

Write a personalized cold email that references a prospect’s recent LinkedIn post and ties it into a relevant offering.

Example Email:

Subject: Loved your thoughts on [Topic]

Hi [First Name],

I saw your recent LinkedIn post about [Topic]—great insights! Your point about [specific detail] really stood out to me. It reminded me of a conversation I had with [Client Name] at [Similar Company], who faced a similar challenge.

They were able to [specific result, e.g., "increase customer engagement by 30%"] using [Your Solution]. Thought this might be relevant to [Company] as well.

Would love to share a quick idea on how you could implement something similar. Do you have 10 minutes next week?

Best,
[Your Name]

2. Referencing Company News or Milestones

Acknowledging a recent company milestone (funding, expansion, award, product launch) shows you’ve done your research.

💬 ChatGPT Prompt for Full Email:

‍Craft a cold email that congratulates a prospect on their company’s recent funding and smoothly transitions into a relevant business opportunity.

Example Email:

Subject: Big congratulations, [First Name]!

Hi [First Name],

I just read about [Company]’s recent [funding round/product launch/expansion]—huge congratulations to you and the team! Growth like this is exciting, but I also know it comes with new challenges, especially around [relevant issue, e.g., "scaling operations while maintaining efficiency"].

At [Your Company], we’ve helped fast-growing companies like [Similar Client] navigate this by [specific solution, e.g., "automating their sales processes, leading to a 25% faster sales cycle"].

Would love to share some quick insights that might be helpful for you. Would a quick call next week work?

Best,
[Your Name]

3. Addressing a Role-Specific Pain Point

Different roles have different priorities. Personalizing based on their job function makes your email more relevant.

💬 ChatGPT Prompt for Full Email:

Write a cold email for a CFO at a SaaS company, highlighting a financial challenge and offering a cost-saving solution.

Example Email:

Subject: Cutting costs without cutting growth

Hi [First Name],

I know controlling costs while fueling growth is a balancing act for CFOs in fast-scaling SaaS companies like [Company]. One of the biggest cost drains we see is [specific challenge, e.g., "high customer acquisition costs due to inefficient lead nurturing"].

At [Your Company], we’ve helped SaaS leaders like [Similar Client] reduce [specific cost] by [X%] while maintaining revenue growth.

I’d love to share how this could apply to [Company]—do you have 10 minutes next week?

Best,
[Your Name]

4. Leveraging a Mutual Connection

Mentioning a shared connection instantly builds credibility and trust.

💬 ChatGPT Prompt for Full Email:

Create a cold email that references a mutual LinkedIn connection to establish rapport and introduce a business opportunity.

Example Email:

Subject: [Mutual Connection] suggested we connect

Hi [First Name],

[Mutual Connection] mentioned that we should connect, and I can see why! Given your role at [Company], I thought you might find [specific solution or insight] valuable.

We recently worked with [Similar Client] and helped them [key result, e.g., "increase conversion rates by 35%"]. If this is something your team is working on, I’d love to share some insights.

Would you be open to a quick chat next week?

Best,
[Your Name]

5. Using Customer Success Stories as Social Proof

Show your prospect how others in their industry have successfully solved similar challenges.

💬 ChatGPT Prompt for Full Email:

Write a cold email that shares a case study relevant to the recipient’s industry and offers a tailored solution.

Example Email:

Subject: How [Similar Company] solved [Pain Point]

Hi [First Name],

I recently helped [Client] solve [Pain Point] by [specific solution], resulting in [X% improvement in key metric]. Given that [Company] is also in [industry], I thought this might be relevant to you.

Would love to quickly share how we helped them achieve these results—do you have 10 minutes this week?

Best,
[Your Name]

6. Creating Curiosity with a Bold Statement

A compelling hook can spark curiosity and make the recipient want to learn more.

💬 ChatGPT Prompt for Full Email:

‍Write a cold email that starts with a bold statement about an industry challenge and positions your product as a solution.

Example Email:

Subject: Most [Industry] leaders are making this mistake

Hi [First Name],

Most [Industry] leaders are unknowingly making a critical mistake when it comes to [specific challenge]. The good news? It’s an easy fix.

[Company] struggled with this too—until they implemented [Your Solution]. The result? [Key outcome, e.g., "a 40% increase in customer retention"].

I’d love to share how this could work for [Company] as well. Quick chat next week?

Best,
[Your Name]

7. Ending with a Low-Friction Call-to-Action (CTA)

Make it easy for the recipient to say yes by keeping your ask simple and direct.

💬 ChatGPT Prompt for Full Email:

Write a cold email that ends with a low-friction CTA, making it easy for the prospect to respond.

Example Email:

Subject: Quick question, [First Name]

Hi [First Name],

I came across [Company] and noticed that you’re [specific observation]. Many teams in [industry] face [common challenges], and we’ve helped companies like [Client] solve it with [Your Solution].

Would love to hear your thoughts—would a 10-minute chat next Tuesday or Thursday work? If not, happy to send a quick summary over email!

Best,
[Your Name]

Final Thoughts

A hyper-personalized cold email shows the recipient that you’ve done your research and that your message is directly relevant to them. By using these full ChatGPT email prompts, you can craft highly tailored, engaging cold emails at scale—without spending hours on research.